Below, we’ve outlined the 10 most important permit milestones every architect should track, along with tips on how to stay organized and avoid bottlenecks.
1. Pre-Application Research
Before any application is filed, confirm zoning requirements, building codes, and jurisdiction-specific regulations. Early research prevents costly redesigns down the road.
💡 Pro Tip: Create a jurisdiction profile for every city you work in, so requirements are always at your fingertips.
2. Initial Client Sign-Off
You can’t move forward without your client’s approval of the final design and scope. This ensures you’re not submitting incomplete or inaccurate plans that could trigger delays.
3. Permit Application Submission
This is the starting gun for the official review process. Record the exact submission date—it determines your review timelines and impacts client expectations.
4. Fee Payment Confirmation
Most jurisdictions won’t start the review until fees are paid. Always track the payment date and confirmation to avoid “lost in the system” situations.
5. Plan Check Assignment
Once assigned, you’ll typically receive a plan reviewer’s contact info. This is a critical relationship to manage and can influence how smoothly the review goes.
6. First Plan Check Comments Received
This is when the clock starts for revisions. Track both the date comments arrive and the due date for responses.
7. Revisions Submitted
Late submissions here are one of the biggest causes of project delays. Tracking this ensures accountability within your team and clarity with your client.
8. Approval of Plans
This green light allows you to move forward with bidding, construction, and scheduling. Log the exact approval date—it’s often a contractual trigger.
9. Permit Issuance
The permit number, issue date, and any conditions should be clearly documented. This is your legal authorization to start work.
10. Final Inspection Sign-Off
While not technically part of the initial permit application, the final sign-off closes the loop. Without it, you can’t officially complete the project.
Why Tracking Milestones Matters
- Keeps projects on schedule — Prevents missed deadlines and unnecessary delays.
- Improves client communication — Clients appreciate transparency at every stage.
- Protects your bottom line — Avoids penalties, costly rework, and scope creep.